# What is a huddle room? How to set one up for a hybrid team

## What is a huddle room?

A huddle room is basically a small space in an office that’s designed for impromptu chats and connecting with remote co-workers. Typically, there’s room for a small table and a few chairs.

## Benefits of using huddle rooms

### Huddle rooms let you make use of underused spaces in the office
Repurpose an old meeting room to make a huddle space, or build new ones into an open floor plan. The only requirement is that it has a bit of privacy and hookups to remote collaboration tools and monitors.

### It doesn’t cost a lot to build or set up
This is a big one. It’s much cheaper to set up a huddle room than it is to set up a traditional meeting room or large conference space.

Generally, for most large companies, it’s good to have a balanced mix of large or medium meeting rooms (for larger groups) and huddle rooms (for small groups)—with a decent proportion of the latter.

### It's easy to set up for video conferencing
Huddle rooms don't require extensive wiring or advanced audio and video hardware investments to be able to get [set up](https://www.dialpad.com/blog/video-conferencing-setup/) and running!

You’ve got pretty flexible options thanks to appliance-based hardware like the Poly Studio X family of devices (a plug-and-play solution in a sleek all-in-one bar).

### You don’t have to formally book rooms
When you need a space to gather a few team members, join a video conference, or collaborate face-to-face, you just go to the huddle room and do what you need to do.

### It makes conferencing more accessible and encourages collaboration
Huddle rooms that are equipped with video [conferencing technology](https://www.dialpad.com/blog/conference-room-technology/) can bring in-office employees and remote workers together, combat isolation, and encourage teamwork from any distance.

## Huddle room must-haves: Technology for hybrid teams

### A large monitor or TV
For an optimal field of view, consider a monitor or TV that’s between 40” and 55”.

### Remote controller for the TV!
This will let you [switch between views while screen sharing](https://www.dialpad.com/features/screen-sharing/), skip to the next slide in a presentation, adjust the volume, and run successful [virtual meetings](https://www.dialpad.com/blog/virtual-meeting/).

### A camera to capture the whole room
A video conferencing camera is a must-have collaboration tool for your huddle room.

### An audio system that captures everyone’s voice
Sound is super important. There are some very cool audio systems out there, like Poly’s, which can block out unwanted background noise.

### A video bar: Bundle up everything you need in one device
#### Poly Studio X30
Connects you to your meeting automatically and allows attendees to share content wirelessly.

### Core video conferencing features for 100% virtual huddle rooms

### HD video and voice
High-definition (HD) video and voice communications are a must.

### Screen sharing
[Screen sharing](https://www.dialpad.com/blog/screen-sharing-app/) lets you share projects and documents with other team members.

### Virtual whiteboard
For a 100% virtual huddle room, you can’t forget about a whiteboarding feature.

### Multi-device and browser accessibility
[A Bring Your Own Device (BYOD) policy at work](https://www.dialpad.com/blog/byod-policy/) makes it easy for remote teams to work on flexible schedules.

### Live call transcriptions
Dialpad's [artificial intelligence](https://www.dialpad.com/features/artificial-intelligence/) technology means no more note-taking (unless you want to).

### Security and encryption
Make sure your video conferencing software has robust security features like password-protected meetings and advanced host controls.

## 5 ways to use huddle rooms and how they supercharge productivity in hybrid and remote set-ups

### 1. Team project meetings
A small conference space will make everyone feel like they’re in the same room, fostering communication and collaboration.

### 2. Brainstorm sessions
Huddle rooms were made for brainstorming sessions.

### 3. Client meetings
Have clients join you on a huddle room video conference to save on travel costs.

### 4. One-on-one meetings
Huddle rooms give you a private, comfortable space to have planned or ad hoc one-on-one meetings.

### 5. Stand-up meetings
A huddle room is a great place for small teams to have daily or weekly [stand-up meetings](https://www.dialpad.com/blog/stand-up-meeting/).

## Is your workplace equipped with a huddle room?
If you’ve been considering a move away from a traditional conference room, a huddle room is one of your best options.